Hertfordshire Association of Parish and Town Councils

Hertfordshire Association of Parish and Town Councils

Carina Helmn

County Officer: Carina Helmn
Kimpton Memorial Hall, Hall
Lane, Kimpton, Hertfordshire
SG4 8RD

Tel: 07956 590094

BUCKINGHAM PALACE GARDEN PARTY – Tuesday 21st May 2019

DEADLINE FOR RESPONSES 9am Friday 18th January

We have been requested by the Lord Chamberlain's office to inform member councils that Her Majesty will be hosting Garden Parties at Buckingham Palace for which HAPTC has been allocated a quota of 6 invitations for Tuesday 21st May.

This will comprise 3 currently serving Chairman or Town Mayors and their accompanying guest as a way of acknowledging outstanding contribution to your community. This opportunity is only available to councils who are members of HAPTC during 2019/2020!

We are inviting Councils to forward your nomination; attendees will be drawn totally at random – please download, complete and return the form to me, by email only (not by post):

Before entering, please ensure that, in the event of being drawn, they would be available to attend.

The Lord Chamberlain has asked us to highlight the following:

  • The nominated guests should be accompanied and MUST be if needing assistance (which must be indicated; disabled parking is only available on request and blue badge information will be required; no other parking is available)
  • All nominees and accompanying guests must be 18 or over
  • Guests must take a form of identification with them (passport/driving license); all full names and addresses quoted must exactly reflect these, even if they differ from their day-to-day use
  • All nominated guests must be British or European Union citizens, with a valid current passport; although their companions may be of other nationalities. All guests, nominated or accompanying, must be resident in the United Kingdom.
  • Nominated or accompanying guests may not have previously attended a Garden Party.
  • Invitations are in recognition of past service and it is therefore appropriate that outgoing members, rather than those newly selected, should be invited to attend.
  • In the event that guests cannot attend (for whatever reason) they will not be invited again
  • Invitations will be issued approximately 6 weeks prior to the Garden Party with a very detailed pack of information. If not received within 3 weeks of the event please contact sue@haptc.org.uk. No communication should be made directly with the Palace.
  • See https://www.royal.uk/garden-parties
  • To comply with data protection legislation, each individual's consent is required to process their personal data for the purpose of nominating them to attend a Garden Party. HAPTC will need to obtain and store this consent, which will be made available to NALC or Buckingham Palace should it be required.

If you would like further information, please see the following privacy notices/polices www.royal.uk/privacy-policy , https://www.nalc.gov.uk/generalprivacynotice

Finally, it must be stressed that no alterations or substitutions can be made once the list has been submitted to the Lord Chamberlain's office.

Posted: Fri, 21 Dec 2018 09:37 by Sue Campbell

Tags: Councils